(In-Person, Virtual & Hybrid)
Making our Meetings Engaging & Productive.
This session provides best practices that will help everyone have a more engaging, more productive meeting experience – In-person, virtual or hybrid. It supplements traditional meeting management strategies with a focus on managing the meeting conversation.
The virtual version of this course is 90-120 minutes & the in-person version is 2-3 hours.
Getting Better at Meeting Preparation.
- Reviewing best practices for meeting preparation (including how to create a good meeting agenda) to ensure alignment, input and clear outcomes.
- How to get more consistent with making time to prepare your own meetings (leading by example) and how to diplomatically nudge others to do the same.
- (If done as a team) Discussing Meeting “Rules of Engagement” – an agreed upon set of guidelines to support everyone in making meetings more effective and reducing wasted meeting time.
Making our meetings more engaging for everyone.
- Connecting. Understanding how taking the time to connect is the key to trust, engagement and collaboration (resisting the pressure to “get down to business” too quickly) and strategies to build a meaningful connect into your meetings.
- Meeting Presence. “What Leaders bring to the meeting is what’s allowed in the meeting” (Brene Brown). An easy, yet impactful exercise to help you bring a meeting presence that will contribute to a positive, productive meeting.
- The Power of good questions (and good listening). How to talk less, engage more and avoid “crickets” by crafting good questions that elicit meaningful responses in a short period of time.
- Using Technology to your advantage and engaging better through the effective use of chat and visual tools.
- 3 Options to help make your “hybrid” meetings (some participants in-person, other participants remote) more inclusive.
Reducing Unnecessary Meeting Time.
- How to diplomatically negotiate and push back on some low priority meeting time. (The “next 10 meeting” exercise.)
- Practices to support everyone in reducing some unnecessary meeting time – challenging the one hour default, distinguishing between required and optional participants.
- Tips to help you block off – and hold on to – some “meeting free” buffer room in your calendar so that you can get other stuff done.
Optional: Your Team Huddle. A template for structuring your team huddle.
- 4 Key Components to help you design your ideal team huddle.
I help teams and individuals do more with less, reduce stress and carve out more time for their true priorities.